Contract: Emergency Planning Assistant

Title: Emergency Planning Assistant (Contract Role)
Department: Emergency Management
Location: Central Coast Regional District (Remote within the Central Coast Region)
Reports to: Emergency Program Coordinator
Position Type: Contract
Budget: $30,000
Contract Duration: Anticipated October 30, 2024 - April 31, 2025
Submission Deadline: 4:00 PM PDT, October 16, 2024

Job Summary:

The Central Coast Regional District (CCRD) is seeking a qualified individual to join our team as an Emergency Planning Assistant (EPA). This contract role will support the Emergency Program Coordinator (EPC) in enhancing the CCRD's Emergency Management Organization. The successful candidate will assist in reviewing and developing operational guidance and training programs for Emergency Operations Centre (EOC) and Emergency Support Services (ESS) programs.

The Emergency Planning Assistant's scope of services will include the following:

Program and Training Needs Assessment:

• Evaluate the CCRD's EOC and ESS programs and develop improvement recommendations utilizing provincial guidance resources and that aligns with legislation, emergency plans, and strategic direction.
• Assess the training needs of the CCRD's EOC and ESS programs.

Program Development:

• Develop and customize an EOC program framework for in-person, hybrid and virtual settings, including a training and exercise plan.
• Develop and customize a Central Coast specific ESS program framework, including a training and exercise plan.
• Foster collaboration with internal and external program partners.
• Implement evaluation methods to assess the effectiveness of training sessions.
• Maintain accurate records of training activities, including attendance, evaluations, and any incidents or issues encountered during sessions.
• Generate reports to communicate training outcomes and recommendations to the EPC.

Training Development, Coordination, and Delivery:

Emergency Operations Centre

• Collaborate with the EPC to develop three distinct EOC training curricula tailored to address identified needs for in-person, hybrid, and virtual EOC settings.
• Prepare EOC training materials such as presentations, handouts, videos, and interactive exercises. Ensure that materials are engaging, informative, and relevant to the audience.
• Deliver three newly developed EOC training sessions.

Emergency Support Services

• Coordinate the delivery of Justice Institute of British Columbia (JIBC) ESS training for staff and volunteers.
• Deliver two ESS workshops that familiarize staff and volunteers with reception centre locations, equipment and supplies, registration and referral documentation processes, group lodging assessment, and guidelines incorporating cultural safety and humility.
• Arrange logistics for training sessions, including scheduling venues, securing necessary equipment, coordinating catering (if applicable), and managing attendee registrations.

Qualifications

The successful Proponent will have:

Demonstrated Commitment to Learning

• Acquire knowledge of emergency management best practices, incident command system, and Ministry of Emergency Management and Climate Readiness policies and guidance on EOC and ESS procedures.
• Familiarity with the new EDMA and its implications for regional districts.
• Recognize the significance of fostering an environment of Indigenous cultural safety and humility in all emergency management endeavours.

Demonstrated Ability to

• Follow instructions and guidance effectively.
• Communicate regularly and proficiently, both verbally and in writing.
• Utilize Microsoft Office Suite and Microsoft Teams competently and conduct thorough internet research.
• Develop, coordinate, and lead training and educational sessions.
• Compile precise and succinct reports and correspondence.
• Exhibit strong interpersonal skills, problem-solving abilities, and conflict-resolution techniques.
• Maintain a high standard of safety and inclusivity in all activities.
• Work independently with minimal supervision.

Preferred Education and Experience

• Completion of Grade 12 or equivalent
• Education in Emergency Management from an accredited institution (certificate, diploma, degree).
• Two years of related transferable experience in areas such as event coordination, project planning, or administrative processes.

Work Location and Hours

The duties of the EPA are expected to be completed through part-time hours from a regional location (i.e., home office) within the Central Coast Region. The Emergency Planning Assistant will set their own schedule to meet the work expectations in alignment with the stated deliverables.

Application Proposal Requirements

Interested candidates are requested to submit the following by email to [email protected]:

• Resume and cover letter (include description of relevant roles, projects, or initiatives)
• Two references
• Proposed work plan (Max. 2 pages) and a timeline for the scope of services described above

Evaluation Criteria

• Qualifications (25%)
• Related experience (30%)
• Completeness of proposal package (15%)
• Interview and references (25%)
• Cost (5%)

Submission Guidelines

Application proposals must be submitted electronically as a single PDF file, clearly marked "Emergency Planning Assistant Services" by the deadline. Fax submissions will not be accepted.

Contact Information

For further information, please contact:

Jessie MacDonald, Emergency Program Coordinator
Email: [email protected]

The CCRD reserves the right to accept or reject any or all proposals and to waive any informality in proposals received.

Apply today to join the Central Coast Regional District in strengthening our emergency management capabilities and making a difference in our community!